# Setup OneDrive

1. Launch **Finder** from the dock. Select **Applications** from the left menu pane, then select **OneDrive** from the *applications* list.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/7XfWCKPxufwRfJ5o-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/7XfWCKPxufwRfJ5o-image.png)
2. After a few moments, the *Set Up OneDrive* window will open.  
    For the email address, utilize a **Microsoft Account**.  
    Select **Sign In**.  
    [![onedrive login.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/gppPRMAeoAbsWsHJ-onedrive-login.png)](https://richerkb.ca/uploads/images/gallery/2026-05/gppPRMAeoAbsWsHJ-onedrive-login.png)
3. If an *Office 365* redirection occurs, entering the same account information again will be required.  
    [![onedrive login 2.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/zpjq08kBRRotTS7m-onedrive-login-2.png)](https://richerkb.ca/uploads/images/gallery/2026-05/zpjq08kBRRotTS7m-onedrive-login-2.png)
4. On the *Your OneDrive Folder* window, select **Next**.  
    [![onedrive login 3.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/37VyIEASvBN1ZNOm-onedrive-login-3.png)](https://richerkb.ca/uploads/images/gallery/2026-05/37VyIEASvBN1ZNOm-onedrive-login-3.png)
5. On the *Finish Setting Up* window, select **Next**.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/joos3P6QsTRSY56d-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/joos3P6QsTRSY56d-image.png)
6. A dialogue will open for sync permission. Select **OK**.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/euFuDIIa4ehI0GD7-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/euFuDIIa4ehI0GD7-image.png)
7. From the next **5 windows**, select **Next, Next, Next, Later,** and **Open OneDrive Folder**. [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/SD9TEmL19JOLD66w-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/SD9TEmL19JOLD66w-image.png)
8. From the right of the *Menu Bar*, select the **OneDrive Icon**.  
    From the menu that appears, select the **Settings Gear**.  
    From *Settings*, select Preferences. [![onedrive login 4.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/1DqQ7Lk9T708m7pS-onedrive-login-4.png)](https://richerkb.ca/uploads/images/gallery/2026-05/1DqQ7Lk9T708m7pS-onedrive-login-4.png)
9. From *Preferences*, select the **Backup** tab, then select **Manage Backup**.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/ErgiQoLcbapIYFRl-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/ErgiQoLcbapIYFRl-image.png)
10. The *OneDrive Needs Permission to Back Up* window may open.  
    Select **System Preferences**<p class="callout danger">This is a vital step to ensure full data backup of all files within the *OneDrive*, *Desktop*, and *Documents* folders.  
    Not all MacBooks may have these folders configured for backup due to procedure changes over time. As such, verifying these settings is required to ensure files and folders are retained.</p>
    
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/gyo2MmTAu5MKj8nO-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/gyo2MmTAu5MKj8nO-image.png)
11. From the *System Preferences* menu, select the **Slider** to the right of *OneDrive*.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/1f8uAt6GU4OS6HTb-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/1f8uAt6GU4OS6HTb-image.png)
12. The MacBook will prompt for your login password.  
    Enter it, and select **Modify Settings**.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/RhIWotflwY8gW6ad-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/RhIWotflwY8gW6ad-image.png)
13. A dialogue will open, notifying that the change will not occur until *OneDrive* has restarted.   
    Select **Quit &amp; Reopen**.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/TamibS8m3M4XkCKq-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/TamibS8m3M4XkCKq-image.png)
14. Repeat steps **\#8** and **\#9**, to arrive at the *Manage Folder Backup* window.  
    Select both the **Desktop** and **Documents** folders, and select **Start Backup**.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/e1DAy5Bnfp8ui0WH-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/e1DAy5Bnfp8ui0WH-image.png)
15. OneDrive will begin backing up present files, and populating folders with existing files.  
    Select **View Sync Progress** to observe its completion.  
    [![image.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/pIgajfkI3c87P57E-image.png)](https://richerkb.ca/uploads/images/gallery/2026-05/pIgajfkI3c87P57E-image.png)
16. When complete, the *OneDrive* menu will read **Your files are synced**  
    [![onedrive login 5.png](https://richerkb.ca/uploads/images/gallery/2026-05/scaled-1680-/5UXafPfMsWg4chgU-onedrive-login-5.png)](https://richerkb.ca/uploads/images/gallery/2026-05/5UXafPfMsWg4chgU-onedrive-login-5.png)